Research Room Rules and Regulations

  • Only persons conducting research and consulting the Archives Collection should occupy the Research Area
  • No loud talking is allowed
  • Please step outside to make or receive cell phone calls
  • Researchers must complete a Research Request form each day he or she uses the Search Room
  • Bags must be placed in the lockers provided. Researchers must use only pencils and paper in the Search Room
  • No smoking, eating or drinking is allowed in the National Archives Search Room
  • Due care must be taken in handling fragile documents
  • The National Archives reserves the right to withhold any document where continued use would cause serious damage to the item
  • Care must be taken to avoid undue pressure on documents. No leaning on documents or placing of items on documents is allowed
  • Records are not to be marked, torn, defaced, rearranged or in any way damaged. Any damage to documents must be drawn to the attention of the National Archives staff
  • The Researcher must leave all documents on the desk after use upon leaving the Search Room
  • The Researcher must assume full responsibility for infringement of laws related to intellectual and other property rights when using material obtained from the National Archives of Dominica
  • Permission to photograph or digitize must first be sought by completing the Reproduction Request Form at the Reference Desk

Reproduction Rules and Regulations

  • You (i.e. the requestor) shall only use the images for the purpose as declared above
  • You shall not reproduce the images for any other purpose. You shall also not transmit, communicate, share, retain or offer the images for other purpose
  • You shall reproduce all statements of acknowledgement as may be required by National Archives of Dominica (NAD) in conjunction with your use of the images
  • You shall not alter or adapt the images in any way, including without limitation, by manipulating, cropping or colourising the images
  • Pornographic, defamatory or any unlawful use of the images is strictly prohibited
  • Once the images have been used as declared, you shall destroy all copies of the images that remain in your possession. Such copies shall include but is not limited to:
    • pre-production copies of the images; and
    • copies of the images stored in any media, servers or databases
  • You agree to fully indemnify and keep NAD indemnified and harmless from and against any and all actions, claims, costs (including legal costs), losses, charges, expenses and damages which NAD may suffer or incur as a result of or in connection with any breach of the terms and conditions and/or your unauthorized use of the images
  • You acknowledge that NAD shall not be responsible for any liability, damage, loss or expenses that you may incur as a result of your use of the images
  • You shall not assign, transfer or sub-license the reproduction rights of the images to any third party
  • You agree to pay such fees for your use of the images as may be required by NAD. Your order will be processed only upon receipt of payment and receipt of any required permission to use and reproduce the images
  • You shall provide NAD with two complimentary copies of the publication or product in which the reproduced images are used or appear, within 2 weeks of the launch of the publication or product. You agree that the copies may be made available for public reference at NAD